Mission 1: Operational  implementation of Compliance

Responsibility1: Supports risk management

Contribute to the development and updating of the program's risk map(s).

Responsibility2: Ensure control of compliance with obligations :

• HI internal rules and standards
• National regulations and practices applicable  to the intervention context
• Contractual obligations, in particular towards institutional donors  and partnerships /consortia

Contributes to internal control  development and facilitation  :

• Ensures that  HI employees are familiar with the standards and tools required for the proper management of activities and resources ;
• Accompanies and advises HI employees in the implementation of internal control  and compliance systems, best practices and behaviors to adopt ;
• Regularly  monitors program documents to maintain and update a permanent file (procedures, organization chart,  etc.).

Pays  particular attention to :

• HI's ethical  and deontological guidelines, ensuring that  they are known and applied (e.g. internal regulations, institutional policies relating to integrity,  the fight against fraud and abuse, etc., excluding the Project  Quality Policy) ;
• Compliance with the contractual obligations of funding granted by institutional donors ;
• Compliance with the contractual obligations of partnerships and consortia.

Contributes in providing the second level of control, which  consists of :

• Verifying the correct application of internal rules and compliance with legal/regulatory and contractual obligations by carrying out checks and tests on the entire thematic and geographical scope. Where necessary, he/she assists in implementing the necessary action plans.
• Regularly verifying compliance with the program's administrative obligations (registration, obtaining authorizations, etc.) by carrying out checks and tests on the entire thematic and geographical scope. Where necessary, he/she assists in implementing the necessary action plans.
• With  specific regard to compliance with contractual obligations under funding agreements with institutional donors, regularly  check that  :
• obligations in terms of communication, information, and  rendering of accounts, including  incident notifications to donors, are being  honored ;  - specific obligations to certain funding contracts are being  respected (for example : derogations concerning the origin of purchases, VAT exemptions, etc.).

• Supports the Projects and Shared Services teams and actively participates in verifying compliance with the obligations of local and international partnership contracts/consortia    (by HI as well as by partners).
• Through this work, he/she contributes in particular in :
• Detecting malfunctions, irregularities, and  fraud  ;
• Promoting the proper use of internal reporting / alert mechanisms (to Program

Management and/or to the platform for collecting all types of reports).

• Participating in the Complaints and  Feedback Management Committee as part  of the Program's Complaints and Feedback Management System (under  the responsibility of the MEAL as part  of accountability)

Mission 2 : Participates in the fight against fraud

•    Contributes to the fight against fraud  (training,  awareness-raising, controls, identification of conflicts of interest, etc.).

•    Can receive reports and assist in or report them through the alert/reporting platform while guaranteeing confidentiality and respect for individuals (reporter/suspected perpetrator).

•    On the basis of proven cases of fraud, helps  SMT and  PD put in place an action plan to prevent the recurrence of this fraud pattern.

•    At the exceptional request of Program Management, contributes to internal administrative investigations into fraud or abuse, supervised by Program Management or HI headquarters.

•    Alert his/her  Manager, the Geographical Director, Program Director  or HQ fraud contact in the event of a threat being received.

Mission 3 : Contributes  to and relays the development of the Compliance  Function within his/her scope

•    Contributes in his/her geographical area and to the organization's global/worldwide development of the Profession (e.g. participates in meetings, contributes to the sharing of best practices and tools, etc.).

3

Knows

Practices

Proficient

Expert

Internal Control

X

Internal Audit

X

External  Audit

X

Risk Management

X

Fighting  fraud and  corruption

X

Legal (tax, employment law, etc.)

X

Internal administrative survey

X

Knows

Practices

Proficient

Expert

Finance

Financial and budgetary management

Donor financial management

Cash management

Accounting management

Tax management

X X X X X

Logistics

Purchasing - Procurement

Inventory  management

Planning

X X X

General  Services

Safety

Transport organization

X X

Human  Resources

Personnel administration - Payroll - Sourcing  and Recruitment

X X

Institutional funding

Donor contract analysis

X

MEAL / IM

Responsible data management

Results and indicators Monitoring

X X

Field project

management

Operational partnerships

Planning, monitoring & coordination

X X

Security

Security risk analysis

X

Risk Reduction

Emergency preparedness

X

Risk Reduction

Risk mitigation and adaptation

X

IT

Computer documentation

Information security management

IT asset and stock management

X X X

Program Global

Management

Change management

Organizational management

X

X

Emergency

Monitoring and emergency preparedness

X