REQUEST FOR QUOTATION : BPAK071/P-II/3Q/06-25

CESVI is an international NGO headquartered in Italy that has been operating in Pakistan since 2005. CESVI is implementing humanitarian and development projects in Sindh, Punjab, and KP provinces in Pakistan. CESVI has its country office in Islamabad. CESVI is currently implementing an early recovery project funded by FCDO. The donor will establish the final amount of the grant and will liquidate it to CESVI on completion of the operation based on the expenses presented and declared eligible. No party other than CESVI shall derive any rights from the grant or have any claim to its proceeds. Under no circumstances or for no reason whatsoever will the donor program entertain any request for indemnity or payment directly submitted by CESVI contractors.

In our ongoing project, CESVI intends to a consultant (individual/firm) to conduct a study. Through this study, the BRAVE Programme seeks to enhance climate resilience by enabling climate-vulnerable communities and at-risk households to adopt diversified, climate-resilient livelihoods, supported by inclusive Climate Adaptation Forums implementing Climate Action Plans at local to district levels. In this context, the proposed assessment will analyze local market dynamics and priority value chains, particularly in agriculture, to identify demand-driven skills, inclusive and feasible livelihood opportunities, and market linkages that inform communities, partners, and policymakers to improve and sustain income generation.

Through this document, CESVI invites you to submit a financial proposal for the services detailed in Annexure-02 to the ToRs. Bidders are requested to submit the cost proposal in their own format with this RFQ.

Financial Offer:

The quotation must be duly signed, stamped, dated, and delivered in sealed envelopes before 1500 hrs on 29 December 2025, to the CESVI Country Office, 2^nd Floor, 1-E (South) Jinnah Avenue, Islamabad. Bidders are requested to share the tax registration and company registration along with their quotations. Please include your company bank account details in the quotation.

Terms of Payment

Quoted prices must be inclusive of all taxes, any field work if required, and all applicable taxes. Payment will be made upon the complete delivery of the Study Report and its Final Acceptance by PC within 15 working days of the submission of the Report and invoice. Payments shall be made to the bank account specified on the invoice/offer. Tax will be deducted as per the government rule.

Awarding criteria

After receiving all the offers, the contracting authority will decide on the best offer according to the following criteria:

• Price                                                                                                                                              80%
• Previous Experience/Profile                                                                                                       20%
• Educational Background, Relevance of Work, through Academia/Universities, Research already done in the same field and category)    

Applicable Law and settlement of disputes

The agreement shall, in all respects, be construed and interpreted in accordance with the local Law.

The Parties shall make every effort to settle amicably any dispute that may arise between them. Once a dispute has arisen, the Parties shall notify each other in writing of their positions on the dispute and any solution that they consider possible. If the amicable dispute-settlement procedure fails, the Parties will submit to the local Court.

Fraud & Corruption

Cesvi is committed to use the funds entrusted to it impartially, justly, and in accordance with the specified purposes. Personal relationships or personal advantages should not influence the decisions of Cesvi staff and other involved third parties.

In order to effectively prevent corruption and avoid any suspicion of corrupt behavior, Cesvi has developed a policy and a set of Guidelines for the prevention of Corruption and Fraud, which has to be respected by the employees of the organization as well as by other involved third parties, including suppliers.

Safeguarding

Cesvi has zero tolerance to any form of abuse and sexual exploitation as well as bullying and a range of non-sexual abuse of power perpetrated by Cesvi’s and partners’ and suppliers’ employees and related personnel against any individual regardless of age, gender, sexuality, disability, religion or ethnic origin.

Annex-01

ELIGIBILITY, ETHICAL AND MANUFACTURING, CONFIDENTIALITY and POLICY DECLARATION

The undersigned…………………………………………………………………………………………………………………………………………….

in response to your letter of invitation to the present procurement procedure, hereby declares the following:

ELIGIBILITY DECLARATION

That the undersigned is not involved in any of the situations excluding us from participating in contracts, which are listed here:

• Bankruptcy or being wound up, having my own affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities, are the subject of proceedings concerning those matters, or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations;
• I or persons having powers of representation, decision-making or control over me have been convicted of an offence concerning our professional conduct by a judgement that has the force of res judicata;
• I have been guilty of grave professional misconduct proven by any means that the contracting authority can justify;
• I have not fulfilled obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which I am established or those of Italy or those of the country where the contract is to be performed;
• I or persons having powers of representation, decision making or control over me have been the subject of a judgment which has the force of res judicata for fraud, corruption, involvement in a criminal organisation, money laundering or any other illegal activity;
• I do engage in the employment of children, disrespect basic social rights and working conditions based on international labour standards;
• I have engaged in the trafficking in persons and have provided any support (direct or indirect) of terrorism, including the financing of terrorism, or transactions with persons connected with terrorism;
• I am currently subject to an administrative penalty imposed by donor or have been listed by the donor as ineligible for participation in award procedures financed by donor´s money;
• I or any of my employees, associates or other persons related to them provided technical assistance to CESVI under that same procurement procedure.

ETHICAL AND MANUFACTURING DECLARATION

The offered supplies are not produced with exploitation of child labour and respect the basic social rights and working conditions.

CONFIDENTIALITY DECLARATION

Agrees to hold in trust and confidence any information or documents disclosed to it, discovered by it or prepared by it in the course of or as a result of its participation in the above-mentioned procurement procedure, and agrees that it shall be used only for the purposes of this procedure.

CESVI POLICY DECLARATION

(all documents available at: www.cesvi.org)

The undersigned has read:

1. Cesvi Ethical Code;
2. Cesvi Protection from sexual exploitation and Abuse (PSEA) Policy;
3. Cesvi Policy to prevent corruption and fraud (2018)

1. Cesvi Child Safeguarding Policy (2018)

and understands them in full and to agree to.

In response to your letter of invitation to negotiated procedure for the above contract, we, the undersigned, hereby declare that we adhere to the UN code of Conduct as per the available version in the website www.un.org/Depts/ptd/about-us/un-supplier-code-conduct .

The undersigned hereby represents and warrants that is well aware that it is his/her obligation to act in a manner which promotes the best interests of Cesvi and commits to avoid any violations when making decisions and taking actions on behalf of Cesvi.

Should a possible violation arise in future, the candidate/Tenderer recognizes to have the obligation to notify, based on his/her position, the appropriate person as established in Cesvi Policies and Procedures or to report the situation in other relevant manner as described in listed documentation and related policies.

If any changes to the information or responses provided on this form occur, the declarant is required to update the information on this form in writing, and submit the update to his/her line manager or other authorized person of Cesvi.