MANDATORY REQUIREMENTS FOR RESPONSIVENESS

Technical Evaluation Criteria (Please attach all the relevant document as per following mandatory criteria)

 Instructions for Submission of Proposal.

All the participating bidder /supplier / vendor/ companies must adhere to the following instructions regarding the preparation and submission of the offers.

1. Submission of any wrong/vague information may lead to disqualification of the Bidder. The complete information along with the required documents must be sealed in an envelope marked with the name of Bidder and category applied in bold and legible letters.
2. Bids received after specified time & date may not be accepted.
3. Quoted prices must include all government prevailing taxes (Withholding, GST etc.). If the supplier thinks that any of the item is tax exempted, it must be highlighted and mentioned in the proposal.
4. Each bid shall be valid for a period of 60 calendar days from the date of submission.
5. Prices should be quoted in PKR only.
6. Prices must include Freight/Transportation, Packing, Loading & unloading, Skilled Unskilled charges to the destination (Mansehra). The supplier will use environmentally friendly packaging material.
7. All values in unit price column should be entered carefully. In case there is any discrepancy between unit price and total amount, value put in unit price column will govern. Financial bids with calculation errors will not be considered for evaluation.
8. Procurement committee reserves the right to increase or decrease in overall quantity of the required items without assigning any reason.
9. Quotation must be duly signed and stamped.  The pages should be serially numbered. Any cutting / correction must be counter-signed by an authorized person.
10. No advance payment will be made to successful bidder. Payment will be made via cross cheque within 15 days after successful delivery of the supplies. 
11. Samples will be collected prior to issuance of work order to successful bidder.
12. Any deviation in quality, design, or specifications or sub-standard material may lead to rejection of the consignment and replacement at the supplier’s cost.
13. Procurement committee reserves the right to accept/reject any or all quotations/offers without assigning any reason.
14. All the bidders shall have to submit a declaration (as annexed – A) on Company’s Letterhead as per the specimen attached.
15. This “Document” does not constitute any commitment on the part of this organization unless a written agreement is signed by both parties.

1)     While every effort will be made to provide you with the required information in a timely manner, any delay in the provision of such information shall not constitute grounds for an extension of the submission deadline for your offer.

2)     Successful bidder, in the event of late delivery of goods beyond the period specified in the subsequent Purchase Order, a penalty of 0.2% per day of the total supply cost shall be imposed on the supplier. Exceptions may only be granted in cases of force majeure (e.g., natural disasters or other circumstances beyond human control) that significantly hinder or prevent the supply.

During evaluation, organization may ask for additional information as necessary.

RIGHTS OF THE ORGANIZATION

In case of failure by the supplier / vendor/ company to fulfill its obligations under the terms and conditions of this ITB, including but not limited to, failure in timely provision of required /agreed quality supply /guarantee / warrantee/ after sale service committed / agreed, organization may, after giving the vendor/ company reasonable notice to perform and without prejudice to any other rights or remedies, exercise one or more of the following rights:

a)     Complete the procurement from other sources, in which event organization may hold the vendor / supplier / company responsible for any excess cost occasioned thereby.

b)    Refuse to compromise over: the quality of supply, deviation from specification / delay in defined timeframe and related responsibilities of proper installation / Supply or Service.

c)     Cancel Purchase Order without any liability for termination charges or any other liability of any kind to organization.

Submission Instructions:

Interested and eligible bidders/vendors/firms are requested to submit sealed bids / quotations along with the mentioned mandatory documents to:

Procurement Section

B1-17 Data Hamlet Housing Scheme, Mansehra, Khyber Pakhtunkhwa

Deadline: COB, January 24, 2026