Job Description

Title: Snr. Executive Assistant  

Reporting to: CEO

Duty Station: Head Office Islamabad

Unit: Executive Office

Key Roles & Responsibilities

• Having great attention to detail and be able to work independently with minimum supervision.
• Schedule meetings and manage the calendar.
• Perform day-to-day administrative tasks and reminders.
• Answer emails, make phone calls and follow up on pending tasks.
• Perform inquires, follow-up on tasks, conduct research and perform data entry tasks as and when required.
• Format and edit documents as per need
• In consultation with communication focal person, reach out to media to increase publications organization work.
• Review various reports, important tasks and notify CEO of problems that require attention.
• Create labels and draft letters, memos, notifications and develop PPTs as and when needed.
• Coordinate with Admin Officers for making travel arrangements
• Organize and maintain CEO’s correspondence files while directing him to priority matters.
• Follow-up diligently on matters that are important to the CEO.
• Overly responsive and communicative over phone, WhatsApp, Email, etc.
• Ensure everything is running smoothly and that the CEO is only working on high level matters that impact the organization.
• Demonstrates integrity by modeling the ethical standards and values of Integrity, Equality, Transparency, Knowledge Base and Fostering Synergies.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
• Promotes vision, mission and strategies of Inspire Pakistan.
• Treats all people fairly without favoritism, being a team player is necessary.
• Shares knowledge and experience and provides helpful advice to others in the office.
• Able to follow directives
• Develop systems for structuring, codifying and providing access to information and knowledge
• Any other duty assigned by the CEO.
  • Responsible for new hiring, termination, and change of status forms with payroll. Serve as employee liaison to assist in problem resolution with issues related to benefit deductions and pay.
  • Coordinate and ensure completion of employee exit interviews. Report outcome of exit interview information to management and tracks/maintains data.
  • Ensure staff compliance with Human Resources Manual
  • Administrative procedures
  • Ability to prioritize and deal with competing demands.
    • Well-developed conceptual, critical, and analytical thinking with the ability to convey complex information in a straightforward way and influencing this to a wider audience.
      • Excellent organizational, interpersonal and communication skills.
      • A team builder with excellent people skills; culturally sensitive and has the ability and interest to identify and work with a multicultural team.