Job Description:
Assist with Procurement Processes:
- Support the Sr. Procurement Officer in sourcing and selecting vendors.
- Prepare IRV’s. and issue purchase orders in accordance with the organization policies.
- Obtain the quotes from suppliers and maintain the record of every quotation.
- Present quotations record to the Procurement Committee at the time of Bid Opening.
Vendor Management:
- Maintain and update vendors records, Supplier Database with contact details.
- Communicate with suppliers to ensure timely delivery of goods and services.
- Assist in resolving issues related to order discrepancies, delays, and quality concerns.
Inventory and Documentation:
- Monitor inventory levels with the coordination of Base supply Chain Officer and place orders to replenish stock as needed.
- Maintain accurate records of purchases, pricing, and other important data.
- Ensure all procurement documentation is properly filed and easily accessible.
Reporting and Analysis:
- Assist Sr. Procurement Officer in preparing reports on procurement activities, including spend analysis and supplier performance.
- Track and report on key metrics, such as cost savings and lead times.
Compliance and Risk Management:
- Ensure that all procurement activities comply with SIF policies and relevant regulations.
- Assist Sr, Procurement Officer in managing risks related to procurement by conducting basic due diligence on suppliers.
Collaboration:
- Work closely with other departments, such as finance and Program, to ensure procurement activities align with SIF Program needs.
- Provide administrative support to the Sr. Procurement Officer, including scheduling BID meetings and handling correspondence.
Bachelor degree or equaling degree in Supply Chain Management or any other relevant field from a recognized university.
Minimum 2-3 years of relevant work experience in NGO/INGO with expertise in Similar role.
Good computer skills; Word, Excel and PowerPoint.
Effective under pressure, results oriented and proactive with the ability to multi-task.
Good Interpersonal communication, negotiating and analytical skills.
Ability to organize work schedule on regular basis and flexibility; discrete and respectful to confidentiality.
Good Team player and motivated to work in remote and uncertain environment respecting standard operating procedures as devised and instructed.
Competemcies:
Respect and promote SIF values and mandate, and report to the line manager any non-respect of SIF’s policies amongst the teams or partners.
Address needs and requests in a professional way.
Always interact with children in presence of their parents or caregivers.
- Always respect beneficiaries’ confidentiality.
Report any incident or act that causes harm to beneficiaries or to others.
Aware of child protection/safeguarding concept.
Excellent interpersonal and conflict-resolution skills.
Strong analytical skills.
Able to establish and maintain effective working relations with people of different cultural backgrounds.
Strong cross-cultural communication skills.
Rigorous and polite.|
Education |
Requirements
- Requires you to add cover letter.