About the Organization

Pak Mission Society (PMS) is a national relief and development organization established in 2004 and registered under the Societies Registration Act XXI of 1860. PMS serves unreached and underprivileged communities across Pakistan through interventions in Disaster Response, Health, Education, Livelihood, WASH, and Youth Development, ensuring transparency, dignity, and inclusivity.

Job Summary

The Recruitment Officer will be responsible for managing and coordinating end-to-end recruitment and selection processes to attract, assess, and onboard qualified talent in line with organizational needs. The incumbent will work closely with hiring managers to understand staffing requirements, support workforce planning, facilitate hiring processes, and ensure smooth onboarding of new employees. The role will also support HR administration, employee documentation, and maintenance of recruitment records.

Job Responsibilities

1. Recruitment & Selection

• Coordinate end-to-end recruitment processes from requisition to onboarding.
• Coordinate with departments to understand staffing requirements and hiring needs.
• Draft and update job descriptions according to departmental and organizational needs.
• Advertise vacant positions through job portals, social media platforms, and other recruitment channels.
• Screen applications and prepare longlists and shortlists for review by the HR Manager and hiring teams.
• Coordinate written tests, interviews, and candidate assessments.
• Communicate with shortlisted candidates through calls and emails for interviews and tests.
• Participate in interview panels and document interview outcomes.
• Conduct reference checks for shortlisted and selected candidates.
• Prepare recruitment-related documentation and maintain recruitment trackers.
• Coordinate offer letters and pre-employment documentation.
• Facilitate joining formalities for newly hired staff.
• Coordinate employee onboarding, including ERP enrollment, employee ID creation, official email account requests, and laptop allocation.

2. Talent Sourcing & Database Management

• Develop and maintain a database of potential candidates for future vacancies.
• Build talent pipelines for frequently hired positions.
• Maintain recruitment records and candidate databases in ERP/HR systems.
• Ensure proper documentation and filing of recruitment records.
• Generate recruitment reports and provide updates to management as required.

3. Onboarding & HR Administrative Support

• Share organizational policies, joining documents, and induction materials with new hires.
• Support employee induction and orientation sessions.
• Maintain employee personnel files and ensure completeness of documentation.
• Draft HR letters including employment verification letters, reference letters, and account opening letters.
• Support HR administrative functions as required by the department.

4. Employer Branding & Coordination

• Support organizational employer branding initiatives to attract quality talent.
• Maintain professional communication with candidates throughout the hiring process.
• Coordinate with departmental managers to ensure timely recruitment and workforce planning.

5. Additional Responsibilities

• Perform any other duties assigned by the supervisor in line with organizational needs.

Job Specifications

Education

• Bachelor’s degree in Human Resource Management, Business Administration, Management Sciences, Social Sciences, or a related field.
• Master’s degree/MBA in HR will be preferred.

Work Experience

• Minimum 2–4 years of relevant experience in recruitment, talent acquisition, or HR operations within the development sector, corporate organizations, or private sector.

Skills and Competencies

• Strong understanding of recruitment and selection processes.
• Excellent communication and interpersonal skills in English and Urdu.
• Strong coordination, negotiation, and stakeholder management skills.
• Proficiency in MS Office applications and HRIS/ERP systems.
• Strong organizational and multitasking abilities.
• Knowledge of Pakistan Labour Laws will be an added advantage.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong problem-solving skills and attention to detail.

Commitment to Organizational Values

Diversity and Inclusion

The organization is committed to building a diverse workforce and promoting an inclusive working environment.

Safeguarding

The organization upholds a zero-tolerance policy against exploitation, abuse, and harassment and is committed to safeguarding children and vulnerable adults.

Equal Opportunity Employer

The organization is an equal opportunity employer and does not discriminate on the basis of race, religion, gender, age, disability, or ethnicity.